ARTICLE I: NAME
The name of the association shall be “the Chinese Students and Scholars Association of the Massachusetts Institute of Technology.” It will be hereafter acronymed and referred to as “MIT CSSA” or “CSSA.”
ARTICLE II: PURPOSE
The purpose of CSSA is to support its members on the pursuit of academic and social achievements at MIT, and to promote the Chinese culture to the rest of MIT community.
ARTICLE III: MEMBERSHIP
Any member of the MIT community is eligible to become a member of CSSA this organization. One is considered a member of CSSA in any given academic term if she/he has attended at least one general body meeting in the preceding or current term and applied for her/his membership.
A member of MIT community, including student, spouse, and visiting scholar, is automatically considered a member of CSSA if she/he was born in China. In this case, an application is not always necessary. However, in cases violating section 3, an application is necessary for an applicant to be considered.
CSSA’s membership will at all times consist of at least 5 MIT students and be more than half MIT students.
CSSA will not discriminate based on any characteristic listed in MIT’s Nondiscrimination Statement.
ARTICLE IV: OFFICES
SECTION 1 Offices
The office of CSSA shall have at a minimum two officers, President and Treasurer. President and Treasurer of CSSA must be distinct current MIT students.
The office of CSSA shall have President, Treasurer, Secretary, and Chairs of Committees (Directors/heads of Departments). All of the officers form the Executive Board of CSSA.
SECTION 2 Meetings
Executive Board meetings shall be conducted at least biweekly during the regular school year, except when conflicting with MIT holidays.
SECTION 3 Responsibilities
The Executive Board shall have the following responsibilities:
- Maintain the channel of internal communication. For instance (not required nor limited to): the official website, the social media, the mass mailing list such as email@example.com and firstname.lastname@example.org, the official mailing list such as email@example.com, firstname.lastname@example.org, email@example.com, firstname.lastname@example.org.
- Organize student life service activities. For instance (not required nor limited to): new student pick-up, supermarket ride.
- Organize social/entertainment activities.
- Organize cultural activities.
- Be responsible for the interpretation of these responsibilities and the enactment of policies of the associated activities, subject to review by the General Body.
SECTION 4 Duties
- Preside all meeting of the CSSA and of its Executive Board.
- Be the outside representative of the CSSA in all matters.
- Call Executive Board and General Body meetings as necessary.
- Cast a vote at Executive Board meetings and General Body meetings in the event of a tie.
- Be responsible for the finances of the CSSA and of its Executive Board.
- Keep minutes of all meetings and handle all correspondence of the CSSA and of its Executive Board.
SECTION 5 Vacancies
In the event of a vacancy in the office of the president, the vacancy will be filled by the first available officer in the order of treasurer and secretary.
In the event of vacancies of all the said officers, the president shall appoint a temporary acting president.
In the event of a vacancy in any other office, the president shall appoint a temporary replacement, subject to ratification by a majority vote of the Executive Board.
SECTION 6 Removal
Members of the CSSA Executive Board who accumulate three or more unexcused absences for Executive Board meetings will be automatically removed and the vacancy filled as specified in Section 6.
The President may be removed by a 2/3 vote of those attending a General Body Meeting. Quorum for this meeting shall be the same as defined in Article V. In the event of the removal of the President, a new President shall be elected at the same General Body Meeting.
SECTION 7 Generation
The President shall be elected at a General Body Meeting. To be eligible for the President, the candidate must be an MIT student and a member of CSSA, and have not been the President of CSSA for more than one year.
Nominations may be accepted by electronic or paper submission during the period announced by the Executive Board. The submission period shall be at least a week long, beginning at least two week before the announced date of the General Body meeting.
To be elected to the President, the candidate must carry the majority vote of voting CSSA members present at the General Meeting. In the event that no candidate has a majority, the candidate with the least votes shall be stricken from the ballot and a new vote taken.
The other offices shall be appointed by the President.
SECTION 8 Transition
The transition shall happen no later than June 1st of every calendar year, determined by the existing Executive Board. The election of the President shall be held at least six weeks before the transition date.
ARTICLE V: GENERAL BODY MEETINGS
There shall be at least one General Body Meeting, e.g., the Election Meeting, every calendar year. The Election Meeting shall be held in the spring term and at least six weeks before the office transition date of that calendar year.
In addition to the Election Meeting, General Body Meetings may be called by the president. There shall be no more than two General Body Meetings per term.
Quorum for a General Body Meeting shall be one-quarter of the members of CSSA, or thirty voting CSSA members, whichever is less.
All decisions shall be made by a majority vote of all members present.
The duties of the General Body Meeting shall include:
- Review the Report by the Executive Board.
- Amend the Constitution.
- Elect or remove the President.
ARTICLE VI: AMEMDMENTS
The Constitution may be amended by a majority vote of the voting members present at a General Body Meeting, or a two-thirds majority vote of the voting members present at an Executive Board Meeting. The text of any guideline amendment must be distributed with the agenda for each meeting at which the amendment is to be considered. Amendments shall be presented by any member of the organization.
ARTICLE VII: ASA GOVERNANCE CLAUSE
CSSA agrees to abide by the rules and regulations of the Association of Student Activities, and its executive board. This constitution, amendments to it, and the by-laws of this organization shall be subject to review by the ASA Executive Board to ensure that they are in accordance with the aforementioned rules and regulations.